Nova CongressPort
Everything a congress secretariat does, in one system.
Overview
Congress management system: Nova CongressPort
Nova CongressPort is the congress management system we build for associations, universities and secretariats that run congresses and symposia. Online registration and payment, abstract submission and blind review, the scientific programme, badges, certificates and the proceedings book are managed from one panel; every congress goes live on its own domain and theme.
Who it is for
- 01Associations that run national and international congresses
- 02Universities that hold symposia and student congresses
- 03Secretariats that rebuild the same congress every year
- 04Scientific committees that want abstracts, reviews and certificates in one place
Screenshots from the live system's public pages.
01 — Problem
Congress secretariats juggle a separate website, registration forms, payment tracking, abstract and peer-review processes run over email, and badges, certificates and invitation letters made by hand. Every year the same chaos is rebuilt.
02 — System
We built a multi-tenant platform that gives each congress its own domain, database and theme. Attendee accounts, registration and fees, abstracts, reviewer assignment, the scientific program, documents and publication run as one flow; an operator CRM manages tenant provisioning, licences and domains.
Abstract review
Assignment, conflicts of interest and reviewer load are computed by the system.
- 01Submission
- 02Auto-assignment
- 03Blind review
- 04Decision
- 05Acceptance letter
- 06Program & book
Revision → back to author
Nova CongressPort — kongre yönetimi
Submission
Auto-assignment
Blind review
Decision
Acceptance letter
Program & book
03 — Capabilities
- 01
Registration and pricing
Fees by participation type, gala and capacity-limited workshop add-ons, discount codes, title and association-member discounts, and KVKK consents logged with IP and device.
- 02
Payments and reconciliation
Virtual-POS payments with signature-verified callbacks; receipt upload and admin approval for bank transfers; email/SMS payment reminders and a multi-sheet finance export.
- 03
Abstracts and peer review
Abstracts with up to 10 authors, oral/poster/online formats; single or double-blind review, automatic assignment with load balancing and conflict-of-interest checks; reviewers fenced to their own inbox.
- 04
Scientific program
Halls, session types and panels; room and speaker conflict detection, an automatic scheduler, PDF/CSV export and a per-session .ics calendar file.
- 05
Documents
Badges, invitation letters, attendance and author certificates, workshop certificates, acceptance letters; visual layout editors, bulk PDF and payment-gated access.
- 06
Publication and archive
Abstract book and full-paper book PDFs, ZIP archive; multi-year congresses per tenant and a past-congresses page.
- 07
Site and content
6 themes, editable homepage sections, menus, pages, blog, key dates and committees; Turkish and English content fields.
- 08
Operator layer
A CRM for tenant provisioning, suspension, domain management, licence windows, template deployment and audit logging.
04 — Impact
- 01
The Turkish PDR Association's international congress, student congress and symposium run on the platform, each with its own domain and theme.
- 02
A congress's site, registration, collections, abstracts and documents are run from one panel.
- 03
Registration, abstract, gala and workshop intake can be opened or closed without a deploy.
- 04
A congress clones its structure into next year; previous years remain in the archive.
Live on Nova CongressPort
Three congresses, one platform.
The Turkish PDR Association's international congress, student congress and symposium — each on its own domain and theme, all on one platform.
27. Uluslararası PDR Kongresi
10–12 June 2026 · Necmettin Erbakan University, Konya · A hybrid congress, in person and online.
21. Ulusal PDR Öğrencileri Kongresi
14–16 August 2026 · Sivas · For students; one flow from account to abstract.
III. PDESAS Sempozyumu
Symposium on Counsellor Education, Supervision and Accreditation · 11–12 September 2026 · Istanbul Sabahattin Zaim University.
05 — For technical teams
For technical teams
Architecture, figures and the technology stack: details for the technical teams evaluating the system.
Architecture
The central app resolves the tenant from the domain and binds the request to that congress's database. The operator CRM provisions, suspends and re-domains tenants through a signed internal lifecycle API.
- L0Users
- Attendees
- Authors
- Reviewers
- 7 admin roles
- L1Interfaces
- Congress site · TR/EN
- Member panel
- Admin panel
- Operator CRM
- L2Application
- Laravel
- Filament
- Livewire
- Signed internal API
- L3Modules
- Registration & fees
- Abstracts
- Review assignment
- Program
- Documents
- Publication
- Live sessions
- L4Data
- Central MySQL
- Database per congress
- Object storage
- L5External services
- Online payments
- Video conferencing
- Google sign-in
- Email service
- SMS providers
- 1:1
- database per congress
- 2
- blind review modes
- 6
- congress site themes
- 7
- admin roles
- 6
- document types generated
- 5
- SMS provider options
Technology stack
Frontend
- Blade
- Livewire
- Filament
Backend
- PHP
- Laravel
Data
- MySQL
Documents
- Excel
Infrastructure
- Docker